Requests for Public Records

The Town of Carefree has a responsibility to make information easily available to the public. It is our intention to respond in a timely manner to all legally permitted requests for information. To ensure consistency in our handling of public records requests, the Town of Carefree has enabled processes for its citizens to easily put in requests for public information.

Consistent with public records law, including A.R.S. §§ 39-121 through 39-161 and 41-151 through 41-151.24, the Town of Carefree strives to provide current, accurate, and timely information to the public and the press.

Before making a request, first look to see if the information you are interested in is already publicly available. You can find a lot of useful information on a range of topics on the Town’s website or that of another agency.

If the information you want is not publicly available, you can submit a Public Records Request form. This form is for your convenience. The request must be in writing and reasonably describe the records you seek. The Town accepts Public Records Request in person or electronically, including e-mail to PublicRecords@Carefree.org.

Public Records Request Form
Submit a Public Records Request

Requirement of the Customer

In order to make a public records request, we ask that you first read the information on this page. Once you have done so, and you still wish to make a public records request, please use the Town’s Public Records Request form. Fill out the form in full and provide all the required details.

Electronic copies: No charge if the documents are already in electronic form. If a request requires the Town to convert hard copies into electronic copies, a $0.50 per page fee will be charged.

Website: If requested records or materials are available on the Town’s website, the records are deemed already available to the public free of charge. The Town does not provide hard copies of materials that are already available for downloading through its website. This does not apply to requests for materials made through a reasonable accommodation request pursuant to the American Disabilities Act or similar laws.

Commercial purpose: Records that are requested for commercial purposes will be charged for the value of the reproduction on the commercial market as allowed pursuant to A.R.S. § 39-121.03. A “commercial purpose” is defined by as “the use of public record for the purpose of the sale or resale or for the purpose of producing a document containing all or part of the copy, printout, or photograph for sale, or obtaining of names and addresses from such public records for the purpose of solicitation, or for any purpose in which the purchaser can reasonably anticipate the receipt of monetary gain from the direct or indirect use of such public record.” A.R.S. § 39-121.03(D).

Requests For Information That Does Not Constitute A Public Record

The Town will make all public records available for inspection or copying; however, the Town is not required to create records that do not currently exist, such as compiling data or answering questions, in response to a public records request.

For Commercial Requests

If you are submitting a request for a commercial purpose, you must disclose this pursuant to A.R.S.  39-121.03.  Please note that a commercial usage fee may apply. Commercial requests should include a fee schedule outlining the "value of the reproduction [of the record] on the commercial market" (A.R.S. 39-121.03(A)).

Frequently Asked Questions