Town Clerk/Treasurer

The Town Clerk/Treasurer is responsible for the management of the Town's vital records, coordinates Town elections and serves as the Town’s Treasurer.

Clerk Duties
  • Attends meetings of Town Council, UCFD and Water Company Boards as official record keeper for the Town and Water Company.
  • Prepares, indexes and files official meeting minutes; coordinates the development and execution of Town Council, UCFD and Water Company Board agenda process and attests to official acts of the Council.
  • Posts and advertises official meetings, public hearings, calls for bids, liquor licenses, documents of public interest, maintains affidavits of publication and posting in accordance with Arizona Revised Statutes.
  • Maintains official Town records, including ordinances, resolutions, policy issue resolutions, Council action reports, agendas and minutes and contracts in accordance with Arizona Revised Statutes.
  • Ensures official actions, ordinances, resolutions, contracts, bonds and other formal agreements are attested to and countersigned.
  • Holds and is responsible for the Town Seal.
  • Manages Town Cemetery and associated processes.
  • Oversees Town notary and associated training.
Treasurer Duties
  • Responsible for receiving and safeguarding of all Town monies that shall come into the town and makes payments when authorized by the Town Council.
  • Keeps a separate record and account of each different Town fund, appropriates the monies as prescribed by the Town Council and maintains a complete set of books showing every transaction to/from the town, the fund balance, the funding source/purpose of each fund.
  • Manages monthly reports to the council of all receipts and disbursements.
  • Supervises the annual accounting for all Town receipts and expenditures, revenues, appropriations, balance of any indebtedness issued and the amount of cash on hand.
  • Signs checks as needed by both the Town and Water Company.
  • Reviews sales tax numbers monthly and works closely with Town’s Sales Tax Auditor.
Public Information Requests

Resolution 2014-01 institutes fees to print public information requests.

Administrative Regulations for Public Information Requests
Public Information Request Forms

 

 

Contact Info

Kandace French Contreras
Town Clerk
(480) 488-3686
Email

Kandace French Contreras

Kandace French Contreras